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Clerk's Office


VOTE BY MAIL – All registered voters have the right to vote by mail.
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The Administration Office for the City of Utica consists of the City Clerk's Office, the Treasurer's Office, the Assessor's Office and the Building Department. We call them offices but in reality it is really a 6-ft. square cubicle with a lot of energy.

The City Clerk's office is a small but hard working office.  The duties handled by Clerks are: City Council meetings preparations and minutes, public notices for City Council meetings and the publication of the minutes from the meetings, the ordinances, the roster preparations for all city employees and commission volunteers, all insurance benefits and payments for the employees, as well as the pension payments, all payroll records and preparation of paychecks, W-2's, various local licenses. We also take in all complaints and process them to the proper department.
If you have a question or a problem, call us and we will try to help as best we can.

ballotbxOur office handles all elections and related election matters, including the absentee voter applications and absentee ballots. You may stop in the office or call us at 586 739-1600 for any election questions or materials.
Michigan Voter Information Center

Online Voter Registration is Live

We are pleased to announce that the Online Voter Registration website is now available and can be found at by selecting the “Register to Vote” option located on the left panel of the page. The tool can also be reached directly by going to Residents across the state can take advantage of this convenient way of registering to vote. Current voters can easily change their address using this website.

prlogoWe also work behind the scenes for fundraiser events with the Parks and Recreation Commission.

cashThe Administration Office also includes the Treasurer/Finance Director. Who is responsible for all the treasury related items, such as taxes - both sending and collecting, banking related duties, payment of bills for all departments of the City and all aspects of the city's finances.

We have two part-time officials in the Administration Office: the Assessor and the Building Inspector. The Assessor is the person who must follow the state law and prepare the assessment for every piece of land in the City. 

It is from these assessments that the tax bills are calculated. The Board of Review is convened annually for property owners to discuss their assessment and the resident's need for a change.

cottageThe Building Inspector is the person who approves all building permit applications and follows up with the required inspections, answers questions regarding the Zoning Ordinance and building requirements. The Building Inspector not only issues the building permits but he also is the code enforcement official and issues citations when the ordinances or codes are not followed.



Office Hours:
8:30am to 4:30pm Monday, Tuesday, Wednesday, Thursday
8:30am to 11:30 am Friday 

Lori Cooke, City Clerk

Philip Paternoster, Finance Director/Treasurer
Rita Malkoun, Deputy Treasurer

Thomas Agrusa, Assessor 

Gerard Hicks, Building Inspector
John Dropchuk, Building Administrator